Let’s be real, Planning an event can feel a little overwhelming. Between figuring out the guest list, the food, the playlist, and what on earth you’re going to wear… party rentals might feel like just another box to check.
But here’s the truth: the right rentals can totally level up your event and the wrong ones? Well, they can throw everything off.
So whether you’re planning a wedding, a birthday bash, or a pop-up event that needs to wow, this guide’s here to help you Rent Smart And Stress Less.
1. Start With the Vibe
Before you go down the rabbit hole of chairs and glassware, take a breath and ask yourself: What’s the vibe I want people to feel the second they walk in?
Is it laid-back and effortless? Glamorous and over-the-top? Modern with a little edge? Once you know that, it’s way easier to pick pieces that bring it all together. A good rental company won’t just hand you a catalog, they’ll help you build your look. If they’re not asking questions about your theme or your space, that’s a red flag.
2. Browse the Inventory Like You’re Curating a Pinterest Board
The best rental companies don’t just stock tables and tents; they’ve got options that feel fresh, fun, and totally on-trend. Look for:
- Furniture that actually looks good in photos
- Cool details like rattan bars or velvet lounge sets
- The practical stuff too (because heaters and lighting matter when the sun goes down)
Bonus points if they offer eco-friendly options or unique pieces you won’t see everywhere else.
3. Ask What’s Included—Then Ask Again
Not every rental quote includes the same things. Some companies do the full delivery-setup-breakdown routine. Others just drop stuff at the curb and dip.
Make sure you ask:
- Is delivery and pickup included?
- How long do I get to keep everything?
- Do I need to clean or pack things after the event?
No one wants to be folding chairs in formal wear at midnight. Just saying.
4. Go With the People Who Get You
Party rentals aren’t just about the stuff, they’re about the people behind it. You want a team that’s communicative, professional, and chill under pressure.
They should be the kind of crew that:
- Answers your texts (yes, even the last-minute ones)
- Has backup plans for the unexpected
- Works well with your planner or coordinator
- Actually cares about how your event turns out
If it feels easy working with them now, it’ll feel even better on the big day.
5. Trust the Reviews & also read the details
Of course, you’ll check the ratings but dig a little deeper. Look for reviews that mention things like:
- On-time delivery and setup
- Clean, high-quality rentals
- Friendly and responsive service
- How they handled last-minute changes (because things happen)
That kind of real feedback tells you way more than just stars.
6. Don’t Wait Too Long to Book
Some of the best pieces get booked fast. If your event is happening during peak season (spring weddings, summer soirées, holiday parties), don’t wait.
Aim to lock in your rentals a few months out. If you’re dreaming of big custom installs, elaborate lounge setups, large guest counts, book even earlier.
Final Thoughts
At the end of the day, party rentals are more than just logistics, they’re part of the story you’re telling. The right chairs, linens, lighting, they set the tone, elevate the space, and help your event feel intentional. At Imperial Party Rentals, we live for those moments when it all comes together, the candles are lit, the tables are set, and you finally get to soak it all in.
Planning Something Amazing This Year?
– Let’s Make It Unforgettable. Book Now.
